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Honeywell Sportsman Club

BYLAWS

Last amended June 2nd, 2020

ARTICLE I - NAME

The name of this organization shall be the Honeywell Sportsman Club, hereafter referred to as "the Club".

ARTICLE II - PURPOSE

The purpose of HSC shall be the encouragement of organized rifle, pistol, shotgun, and archery shooting, fishing, and other outdoor related activities among Club members resident in the Phoenix area. The primary purpose of this encouragement is a view toward increasing the member's knowledge and understanding of the equipment used, safe handling, and care of the equipment, improved marksmanship, and increased respect for the outdoors. It shall be our further object and purpose to enhance the development of those characteristics of honesty, good fellowship, self-discipline, team play, and self-reliance which are the essentials of good sportsmanship.

ARTICLE III - MEMBERSHIP

  1. Membership Classes Defined:
    1. Full (Voting) Member - Any person who has submitted a membership application and signed waiver, and paid the current year dues.
    2. Guest member - A person who participates in a Club activity as the guest of a member. Guests must sign a liability waiver and pay any applicable event fees. Guests may attend meetings at the discretion of the executive committee but may not vote on any Club business.

  2. Membership Eligibility: Any person who is eighteen (18) years of age or over and expressing an interest in outdoor recreation with an emphasis on shooting sports, may become a member of the Club subject to the approval of the Executive Committee, upon submission of membership application form and liability waiver, and payment of applicable initiation fees and dues.

  3. A member's immediate family may participate from time to time in Club nonvoting events.

  4. However, if a guest or family member eligible for membership under Article III, Section B participates frequently in Club events, then that person shall be strongly encouraged to join the Club as a full member.

  5. Individuals who are members of an affiliated club are treated as members of the Club for the purpose of participation in non-voting Club events.

ARTICLE IV - DUES

  1. Annual membership dues shall be $15, and is due January 1st of each year, payable not later than March 1st.

  2. New members shall be subject to an additional initiation fee of $5.

  3. Members who do not renew their annual dues by March 1st will be dropped from the membership rolls and are subject to the payment of the initiation fee of Article IV, Section B, when rejoining.

  4. New members joining in the fourth quarter of the year (Oct., Nov., Dec.) will be credited with dues paid up for the following year, except for any increase, in which case only the increase is due.

ARTICLE V - MEETINGS AND CONDUCT OF BUSINESS

  1. Regular meetings to conduct the ordinary business of the Club shall be held at a time and place designated by the Executive Committee. The regular meeting may be replaced by a special meeting or event, if all members are notified not less than seven (7) working days prior to the date fixed for the meeting.

  2. An annual meeting for the purpose of electing officers shall coincide with the December regular meeting. Officers shall hold office from 1 January through 31 December. Unless prohibited elsewhere in these bylaws, an officer may be reelected to the office he/she currently holds. A majority of the votes cast at the meeting is required for election of an officer. If the annual meeting is not held in December, the Executive Committee shall retain their offices and conduct the election of officers at the next regular or special meeting to be held as soon as possible.

  3. SPECIAL MEETINGS - A special meeting of the club may be held at any time upon the call of the President or upon the call of the Executive Committee, or upon demand in writing signed by not less than 20% of the members entitled to vote. The written demand for a special meeting must specify the purpose of the proposed meeting. Notice of the special meeting time, place, and subject shall be given all members in writing not less than seven (7) working days prior to the meeting. The place and time of such a special meeting is to be fixed by the Executive Committee.

  4. QUORUM - A quorum for any Club meeting, regular or special, shall consist of 10% of the membership or seven (7) members, whichever is the greater number. A quorum must include at least two elected officers of the Club. Unless specifically stated elsewhere in these bylaws, a majority of the quorum is required for the approval of any Club business.

  5. MAIL BALLOT - Issues of business may be submitted to the membership via a mail ballot if approved by the Executive Committee or ordered by a majority vote of the members at any regular or special meeting. The mail ballot will be counted by the Secretary at the end of twenty (20) working days following the posting of the mail ballot. A mail ballot quorum consists of a response from 50% of the membership unless otherwise specified in these bylaws for specific business actions.

  6. Business meetings will be conducted in an orderly manner and Robert's Rules of Order will govern in questions of procedure.

ARTICLE VI - OFFICERS

  1. There shall be five (5) elected officers of the Club; President, Vice President and Equipment Manager, Secretary, Treasurer, and Executive Officer.

  2. All officers of the Club must be Full Voting members.

  3. The Executive Committee consists of the elected officers of the Club.

  4. The Executive Committee shall have general supervision and control of all the activities of the Club.

  5. Meetings of the Executive Committee shall be held regularly at such time and place as the Executive Committee may determine, and may coincide with regular membership meetings unless objected to by two or more officers. Special Executive Committee meetings may be held at any time on the call of the President, or on demand in writing to the Secretary by two members of the Executive Committee.

  6. Three members of the Executive Committee shall constitute a quorum for Executive Committee actions.

  7. Resignation of any officer may be accepted by a majority vote of the remaining members of the Executive Committee. The Executive Committee shall then appoint a member of the Club to assume the vacant office, subject to approval of the membership at the next regular or special meeting. If more than one officer's resignation is tendered, the Executive Committee shall call a special meeting of the club for the purpose of filling the vacant offices.

  8. Business conducted by the Executive Committee shall be reported to the membership at the next regular or special meeting. Executive Committee meetings are open for nonparticipating attendance by any member.

  9. The Executive Committee has authority to spend in any one quarter up to $50.00 or 10% of HSC funds, whichever is the greater amount, on any HSC item or event without approval of the general membership.

ARTICLE VII - DUTIES OF OFFICERS

  1. PRESIDENT - The President shall preside at all meetings of the Club and the Executive Committee. The President shall be an exofficio member of all regular and special committees, and shall perform all such other duties as usually pertain to this office. The President is responsible for organizing materials, films, and subjects for all regular meetings.

  2. VICE PRESIDENT AND EQUIPMENT MANAGER - In the temporary absence of, or upon the request of, the President, the Vice President and Equipment Manager shall fulfill the duties of President.

    The Vice President and Equipment Manager is responsible for maintaining control of all physical equipment owned by the Club. The Vice President and Equipment Manager is responsible for maintaining a list of equipment, who has possession of it, and ensuring the equipment is kept in good repair.

  3. SECRETARY - The Secretary is responsible for all official Club correspondence pertaining to meeting and event notices, preparation and forwarding of all reports and forms required by affiliated organizations, maintaining the membership roster, and acting as secretary for all regular and special member and Executive Committee meetings.

    The Secretary shall keep a true record of all meetings and maintain custody of the bylaws, papers, and records of the Club. All applications for membership shall be submitted to the Secretary for processing and shall be maintained in a permanent file.

  4. TREASURER - The Treasurer is responsible for maintaining the financial records of the Club. No funds may be withdrawn from any Club account without the signature of the Treasurer plus one of the other four elected officers.

  5. EXECUTIVE OFFICER - The Executive Officer shall have charge of the ranges of the club, the printing of scorecards, the verification of match rules and regulations, and is responsible for arranging sites for matches and events held by the Club. The Executive Officer may delegate match and event site arrangement to the sponsoring member for any event.

ARTICLE VIII - SUSPENSION OR EXPULSION

  1. Any officer may be removed from office by a two-thirds (67%) vote of all members in good standing. No vote on suspension or removal may be taken unless at least fifteen (15) working days notice in writing shall have been given to the officer and mailed to the membership specifying the reasons for the removal or suspension and of the time and place of the regular or special meeting at which such ballot on the removal is to occur. A full hearing shall be provided to the officer at the meeting.

  2. Any member may be suspended or expelled from the membership for any cause deemed sufficient by the Executive Committee by a three-fourths (75%) affirmative vote of the full Executive Committee. No vote on suspension or expulsion may be taken unless at least fifteen (15) working days notice in writing shall have been given to the member and mailed to the membership specifying the reasons for the suspension or expulsion and of the time and place of the regular or special meeting at which such ballot on the removal is to occur. A full hearing shall be provided to the member at the meeting.

  3. Charges against any officer or member may be preferred by any member in good standing. The charges shall be in writing clearly stating the facts relied upon and shall be accompanied by all affidavits or exhibits which are to be used in their support. Such charges shall be filed with the Secretary (or the President if the charges are against the Secretary), who will immediately notify the President (or Vice President if the charges are against the President).

    The President (or Vice President) shall identify a regular or special meeting at which the issue is to be discussed. The Secretary shall notify all officers or members, as appropriate, giving at least fifteen (15) working days notice of the time and place for the meeting. The meeting notice shall contain a true copy of the charges and of the supporting materials to be used at the meeting.

  4. Any member suspended or expelled by the Executive Committee may appeal to the members of the Club. Such Notice of Appeal shall be made in writing to the Secretary who will notify the President. The President shall identify a regular or special meeting at which the appeal is to be held. The Secretary shall provide at least fifteen (15) working days notice to the membership of the time and place of the meeting stating the Notice of Appeal submitted by the member. At the appeal, the Secretary shall make available the affidavits and exhibits to the full membership and shall read the minutes of the Executive Committee meeting at which the suspension or expulsion was voted. The member making the appeal shall be provided an opportunity to present a defense to the suspension or expulsion at the meeting. A vote of all members in good standing shall be taken and a majority (51%) vote shall be required to reverse the Executive Committee action.

  5. If an insufficient number of members or officers are present to vote in person on any removal, suspension, or expulsion, a mail ballot may be used provided the majority in attendance at the meeting so declare and that the individual in question is provided the opportunity to prepare a position paper to be included with the mail ballot materials.

  6. A Club member in good standing is an individual whose dues are paid and who is not under any suspension or expulsion action.

  7. A member who is an elected officer may not be suspended or expelled by the Executive Committee.

ARTICLE IX - EVENT RULES

  1. All events and competitions held by the Club will be governed by rules and regulations approved by affiliated organizations and applicable regulating bodies where required. The rules and regulations for nonsanctioned events will be as defined by the sponsoring member for the type of match to be held. The Executive Officer shall be responsible for overseeing that the rules and regulations for matches are issued and that the matches are conducted according to those rules and regulations.

  2. The member sponsoring an event shall oversee the event and range safety or delegate a safety coordinator for the event.

  3. Members may bring immediate family members and guests to events. Immediate family members are eligible for event prizes, but other guests are not, except as specifically approved by a vote of the members at the regular meeting establishing the event.

  4. For the purpose of event participation, a member's immediate family includes spouse and children, whether or not they reside at the member's residence.

ARTICLE X - AMENDMENTS TO THESE BYLAWS

  1. Any proposed amendments to these bylaws may be introduced by any member of the Club at any regular meeting, or a special meeting called for a bylaw amendment purposes.

  2. The proposed bylaw amendments must be acted upon by HSC membership at a regular meeting, or a special meeting called to modify the bylaws, provided a copy of the proposed bylaw changes have been sent to each club member by company mail at least seven (7) working days prior to the meeting.

  3. Proposed bylaw amendments will be accepted upon approval of a majority (67%) vote of the members in good standing who are in attendance at the regular or special meeting as described in section B above. A mail ballot may be used in the vote to amend these bylaws and a 67% majority of the mail ballot, meeting article V, section E requirements, must be met for approval.

  4. The Club bylaws will be submitted by the Secretary to any affiliated organizations, as may be required by such affiliation.

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